Guggenheim Services, LLC

Office Administration & Facilities (Jr)

Job Locations US-NY-New York
Posted Date 1 month ago(11/7/2023 10:34 AM)
Job Category
Position Type

Position Summary

Guggenheim Investments is seeking a professional and proactive Facilities Administrator to support Guggenheim Investments Office Administration team.

Essential Job Functions

  • Daily maintenance of the facility and reporting/resolving facilities related issues or requests
  • Maintenance of floor plans and assistance with space planning using Evolve
  • Coordination and scheduling of employee workstation moves with the IT Helpdesk
  • Serve as a liaison with building management and the Director of Administrative Services
  • Scheduling, coordination and supervision of vendor work with the Building including the day porter service.
  • Assist with the set-up and breakdown of internal and external events
  • Assist with building IDs, guest badges and registration with building security, as well as enforces all necessary company security measures
  • Process and track relevant facilities invoices and monitor spend
  • Assist with facilities projects including build-outs, demises, and reconfigurations of internal space
  • Implement and socialize new facilities procedures
  • Assist in the response of any facilities related issues like power outages, leaks, HVAC issues, etc.
  • Plan, coordinate, and facilitate safety and evacuation meetings and drills as required
  • Develop, distribute, and maintain emergency communication protocols and documentation, which may include emergency contact trees, emergency response hierarchy, and other records. Onsite management in the event of an emergency or power failure.
  • Order, stock and maintain all pantry snacks, beverages, machines, and storage closets
  • Maintain office and copy room supplies including binding supplies and toner
  • Assist with facilities projects, maintenance contracts, and space planning
  • Assist in the response of any facilities related issues like power outages, leaks, HVAC issues, etc
  • Set-up and clean up beverage and catering service in conference rooms
  • Print and bind client presentations as needed
  • Assist with onsite or offsite Events as assigned
  • Run errands for Managing Partners as requested
  • Coordinate with IT on necessary maintenance and office or conference room projects

Preferred Qualifications

  • 2+ years of relevant experience
  • Bachelors Degree 

Basic Qualifications

  • Ability to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients, by maintaining objectivity and demonstrating maturity
  • Ability to be successful in a deadline driven environment while still maintaining strict attention to detail and proper prioritization.
  • In-office 5 days a week
  • Must be available for overtime and weekends as necessary
  • Must be able to perform physical tasks that include but are not limited to lifting up to 20 pounds, ascending a latter, furniture moving, painting, etc.

Salary Details

Annual base salary between $65,000 to $75,000.

The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation.

About Us

Guggenheim Partners is a diversified financial services firm that delivers value to its clients through two primary businesses: Guggenheim Investments, a premier global asset manager and investment advisor, and Guggenheim Securities, a leading investment banking and capital markets business. Guggenheim’s professionals are based in offices around the world, and our commitment is to deliver long-term results with excellence and integrity while advancing the strategic interests of our clients.


Guggenheim is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Learn more at, and follow us on LinkedIn and Twitter @GuggenheimPtnrs.




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