Guggenheim Services, LLC

Executive Assistant/ Administrative Assistant

Job Locations US-NY-New York
Posted Date 4 weeks ago(3/1/2023 3:13 PM)
Job Category
Administrative/Executive Support
Position Type

Position Summary

Guggenheim is seeking a proactive Executive Assistant/Administrative Assistant to support its equity research team. This person will support executives in all administrative functions. The ideal candidate must be reliable, exercise excellent judgment, handle confidential information in a professional and discreet manner, have exceptional communication skills, demonstrate professionalism, have the ability to handle numerous projects, and must handle a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other senior members of the team and external clients in a fast paced and entrepreneurial environment.


This position reports to the Director of Research.

Essential Job Functions

  • Manage complex calendars in different time zones
  • Arrange meetings and appointments with clients and other counterparties
  • Arrange domestic and international business travel
  • Assist visiting clients with travel arrangements
  • Process expense reports utilizing the Workday system to enter all information
  • Interface and communicate with internal administrative functions on behalf of the professionals they support, including expense management, conference management, marketing and other departments
  • Answer multiple phone lines and provide phone coverage for other team members as needed. Able to professionally relay appropriate information to callers as directed, route calls to other persons as necessary and ensure that messages are received and conveyed promptly.
  • Proactively organize materials for calls, meetings, and travel
  • Liaise with administrative staff of clients as necessary
  • Monitor emails for professionals, as requested
  • Perform other related duties as assigned or requested by professionals they support

Preferred Qualifications

  • Proficiency in Microsoft Office Suite
  • Knowledge of Workday Expenses software extremely helpful
  • Strong time management skills and ability to manage multiple tasks for many professionals
  • Strong interpersonal and communication skills
  • Strong organizational skills and problem solving skills
  • Ability to exercise judgment including prioritizing issues and tasks
  • Detail-oriented and able to multi-task in a fast-paced environment
  • Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success
  • Self-starter who is able to work with the professionals they support to identify issues and problems and proactively solve them
  • Ability to effectively and maturely communicate and collaborate with diverse personalities in all levels of team members
  • Handle confidential information in a professional and discreet manner

Basic Qualifications

  • Bachelor’s degree or equivalent experience
  • Minimum of 5 plus years executive administrative assistant experience, preferably in financial services

Salary Details

  • Annual base salary between $70,000 - 90,000
  • The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation.
  • Currently, this role is expected to be in the New York office at least 4 days per week.

About Us

Guggenheim Partners is a diversified financial services firm that delivers value to its clients through two primary businesses: Guggenheim Investments, a premier global asset manager and investment advisor, and Guggenheim Securities, a leading investment banking and capital markets business. Guggenheim’s professionals are based in offices around the world, and our commitment is to deliver long-term results with excellence and integrity while advancing the strategic interests of our clients.

Guggenheim is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Learn more at, and follow us on LinkedIn and Twitter @GuggenheimPtnrs.


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